NIBA 2025 Manufacturer Hospitality Hub Request Form

Please complete this form to confirm your interest in the Hospitality Hub or Private Hospitality Suite:

Manufacturer Hospitality Hub Happy Hour (Thursday 9/11/2025 5:30 - 7:00 pm): There are 6 private Happy Hour suites available (~624-696 sq ft each). These private meeting rooms will have a shared foyer space. Each company in the “hub” will contribute $5,000 for their private suite space with their own bar and bartender. The only additional cost is if a company in the hub wants to offer a signature cocktail, food, entertainment, or décor within their designated space. NIBA staff are available to help tailor your Hub setup to meet your goals.

Private Manufacturer Hospitality Suite (Thursday 9/11/2025 7:00 - 11:00 pm): Private meeting rooms for manufacturers that prefer a more exclusive space and to select their own food and beverage. Companies may select the suite space of their choice. NIBA will provide the room and help facilitate further direct communication with hotel team on event details.  

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I am interested in the Hospitality Hub:

The Hospitality Hub at Gaylord Texan will be in Austin 1-6. These breakout rooms are on Level 3 of the Convention Center area. Please select your preferred location from the options below. Meeting space is assigned based on date of purchase.


Austin 1 - 624 sq ft - 60 ppl
Austin 2 - 624 sq ft - 60 ppl
Austin 3 - 624 sq ft - 60 ppl
Austin 4 - 696 sq ft - 70 ppl
Austin 5 - 696 sq ft - 70 ppl
Austin 6 - 696 sq ft - 70 ppl

Company agrees to $5,000 Hospitality Hub opportunity.

NIBA to provide:

- Meeting room at Gaylord Texan
- Reception setup, bar, and bartender.
- Alcohol (hosted call brands) and non-alcoholic beverages.

COMPANY to provide:

- Company responsible for any additional food & beverage (order directly from hotel)
- Company responsible for any upgrades or additions to meeting room furniture above basic set up.
- Company responsible for any audio/visual needs (order directly from hotel)

I am interested in a Private Hospitality Suite

NIBA has reserved ballroom space in the Convention Center (Level 3) at Gaylord Texan for Private Hospitality Suites. Please select your preferred location from the options below. Meeting space is assigned based on date of purchase.


Grapevine A - 5,096 sq ft - 510 ppl
Grapevine B - 4,524 sq ft - 450 ppl
Grapevine A-B - 9,620 sq ft - 960 ppl
Grapevine 1-6 - 6,175 sq ft - 615 ppl
Grapevine 1-3 - 3,136 sq ft - 315 ppl
Grapevine 3-6 - 3,136 sq ft - 315 ppl

Company agrees to Private Hospitality Suite opportunity.

NIBA to provide:

- Meeting room at Gaylord Texan
- Primary hotel contact for service requests

COMPANY to provide:

- Company responsible for all food & beverage (order directly from hotel)
- Company responsible for meeting room furniture and decor 

- Company responsible for any audio/visual needs (order directly from hotel)

Please list any special requests or requirements here.